When it comes to sustainability, it can seem like a daunting task to host a conference or event that is “green.”

It can be expensive, you could miss an important green detail, or it could come across as a half-hearted attempt. But in this day and age, there are several steps you can take to achieve this green goal. So, where do you begin?

Here are some of the main factors to consider:

  • Energy and water usage
  • Food sourcing and packaging
  • Waste management
  • Access to sustainable supplies and caterers

Here are some tips to eliminate the waste and help the earth:

  • Source food and supplies locally – the less miles the goods travel, the better. If you can locate a caterer that offers many of the supplies you’ll need, even better!
  • Work with sustainable suppliers and caterers – there are several to choose from right here in Kansas City, and they have the expertise you need to make things run smoothly
  • Be realistic about the amount of food needed – so much food is wasted every year after events
  • Use biodegradable or reusable tableware whenever possible – this can be a more costly option, but attendees will appreciate and respect your company for doing so
  • Offer filtered water in glasses in lieu of plastic bottles – or ask guests to bring their own glass or bottle
  • If there is leftover food, arrange it to be picked up or dropped off to a shelter nearby

Lastly, one of the most important aspects of making your sustainable event a success is to inform and involve suppliers, sponsors and attendees alike. Communicate your green vision to attendees to join you in the cause will not only significantly reduce the carbon footprint of your event, it will also reflect positively for your brand image.

With some research and creative thinking, it’s easy to minimize the impact of your event. By planning a green event, you’re both reducing your impact on the environment and positioning your brand as a leader in sustainability. 

Looking to host an event or conference in Kansas City that is sustainability-friendly? Contact Ball Conference Center today!