Holiday parties should be as fun for the organizer as they are for the party goers. But minor details are easy to overlook, so here’s Ball Event Center’s Holiday party to-do list. Check the boxes to make sure the party hops, the guests revel, and the boss stays happy.
Logistics
Don’t let behind the scenes tasks that can cause chaos left undone. Thinking about the timing for vendors, practicalities of the physical space, utilities and more should be taken care of ASAP.
- Schedule vendor load-in and setup times.
- Confirm space for staging, décor, and catering.
- Check power needs for lighting, DJs, and AV equipment.
- Test systems—lights, sound, microphones—before guests arrive.
- Verify climate control and restroom capacity.
Build in buffer time
Hiccups are almost inevitable, but they can be minimized by smart scheduling. Know what happens if dinner takes longer than expected, speeches threaten to limit dancing time, and how to handle other potential timing choke points.
- Add cushion time between cocktails, dinner, speeches, and dancing.
- Walk every path that guests will take, from parking lot to coat check to bar to dining room to dance floor – and restrooms! – to identify potential bottlenecks.
Choose a venue a that works
The right menu needs to provide more than a pretty space. Make sure that every power and digital need can be met, flexible layouts can be accommodated, and basics that are easily overlooked, like heating and cooling, restrooms, and sound systems will not be a source of stress. And don’t forget lodging and parking.
- Make sure AV support and power is adequate and reliable.
- Ask about flexible layouts for dinner-to-dancing transitions.
- Evaluate acoustics for speeches and music.
- Confirm climate control and restroom capacity.
- Review vendor access, load-in areas, and storage.
- Ensure clear policies and transparent pricing.
- If of towners are expected consider proximity to hotels.
- Make sure that there is enough parking and that handicap parking, and access to the venue, is convenient for those who need it.
2025’s Holiday Trends
It’s easy to fall back on the tried and true, but there are plenty of options for making 2025’s holiday parties unique and memorable.
- Book interactive entertainment (comedians, live games, roaming performers).
- Design beverage menus with both cocktails and mocktails.
- Make dining an experience with tastings or progressive courses.
- Include hybrid options for remote employees.
The best holiday parties feel effortless when they’re carefully crafted behind the scenes. Ball Event Center can help tend to the details that elevate a celebration from ordinary to extraordinary. Organizing a party that everyone at the company, their quests – and you! – will remember long after the last car leaves the parking lot? Contact us today to book a tour, reserve a date, and contact Ball’s preferred vendors. Mark Holiday 2025 as the best holiday party, yet.
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